The Accounts Payable department is a prime target for invoice fraud. Criminals, who are looking to exploit your business, take advantage of AP departments with lower staff levels during the summer vacation months.
Fraudsters exploit the low staff levels in finance departments to slip fake invoices through for immediate payment. By having a good approval flow, the invoices are always accessible to the relevant people at the company.
The invoices are sent to both you and your temporary replacement, which you designated as a substitute for your tasks while you are away.
Sharing your documents with a group may be a particularly good idea during times with low staff levels since invoices will be checked by several different people.
With sharing activated, your colleagues can keep track of invoices that are approved and posted. This ensures transparency throughout the entire approval process.