Features and modules
To start using Continia Expense Management 365, you select the functionalities that are useful for you.
The Essential module is mandatory. You then select the functionality that your expense users need to get the most effective solution.
Essential
Basic functionality to handle expenses. You need to add the number of Expense Users.
(Minimum 8€ per month)
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Available in the Expense App, Expense Portal, Web Approval Portal and Business Central Available in the Expense App, Expense Portal, Web Approval Portal and Business Central
Allows users to submit and approve expenses.
Available in the Expense App, Expense Portal, Web Approval Portal and Business Central Available in the Expense App, Expense Portal, Web Approval Portal and Business Central
Allows users to submit and approve expenses.
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Expense App for iOS and Android Expense App for iOS and Android
Through the Continia Expense App, you can submit your expenses on the go in just a few steps:
Take a picture, fill out the required fields, send for approval.Expense App for iOS and Android Expense App for iOS and Android
Through the Continia Expense App, you can submit your expenses on the go in just a few steps:
Take a picture, fill out the required fields, send for approval. -
Continia Expense Portal Continia Expense Portal
Just like the Expense app for mobile devices, users also have access to the Continia Expense Portal. Expense Users can decide to submit their expenses from the Expense app on their smartphone, or from the Continia Expense Portal from a PC or a tablet.
Continia Expense Portal Continia Expense Portal
Just like the Expense app for mobile devices, users also have access to the Continia Expense Portal. Expense Users can decide to submit their expenses from the Expense app on their smartphone, or from the Continia Expense Portal from a PC or a tablet.
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Continia Web Approval Portal Continia Web Approval Portal
As an approver with no direct access to Continia Expense Management 365, you can get access to approve expenses through the Continia Web Approval Portal. The only requirement is internet access.
Please note:
Access to Continia Web Approval Portal requires a Team Member for Microsoft Business Central as a minimum.Continia Web Approval Portal Continia Web Approval Portal
As an approver with no direct access to Continia Expense Management 365, you can get access to approve expenses through the Continia Web Approval Portal. The only requirement is internet access.
Please note:
Access to Continia Web Approval Portal requires a Team Member for Microsoft Business Central as a minimum. -
Approval workflow Approval workflow
Set up an approval flow directly in Continia Expense Management 365.
As an approver, you can see all information on the expense including the attached receipt.
In the approval flow, you can accept, reject, put on hold, or forward to another approver. Add comments and attachments too.Approval workflow Approval workflow
Set up an approval flow directly in Continia Expense Management 365.
As an approver, you can see all information on the expense including the attached receipt.
In the approval flow, you can accept, reject, put on hold, or forward to another approver. Add comments and attachments too. -
Attach photo of a receipt Attach photo of a receipt
Attach an unlimited number of photos to an expense.
Attach photo of a receipt Attach photo of a receipt
Attach an unlimited number of photos to an expense.
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Attach a PDF document to an expense Attach a PDF document to an expense
You can add a PDF document to both new and existing expenses
Attach a PDF document to an expense Attach a PDF document to an expense
You can add a PDF document to both new and existing expenses
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Create settlements Create settlements
With settlements, you can group different types of documents such as expenses, mileages and per diem either for a specific trip, project or period. A settlement provides a nice overview for the expense user. The approver can view all documents and approve all simultaneously instead of approving a single document at the time.
Create settlements Create settlements
With settlements, you can group different types of documents such as expenses, mileages and per diem either for a specific trip, project or period. A settlement provides a nice overview for the expense user. The approver can view all documents and approve all simultaneously instead of approving a single document at the time.
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Configurable fields Configurable fields
All configuration of fields showed in the app is managed directly from Dynamics 365 Business Central.
Configurable fields Configurable fields
All configuration of fields showed in the app is managed directly from Dynamics 365 Business Central.
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Automatic archive Automatic archive
Retrieve the original documents using the standard Navigate-function in Dynamics 365 Business Central.
Automatic archive Automatic archive
Retrieve the original documents using the standard Navigate-function in Dynamics 365 Business Central.
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Create templates Create templates
Provides the possibility to create templates for recurring expenses.
Create templates Create templates
Provides the possibility to create templates for recurring expenses.
Credit Card Transactions
Credit card related transactions are imported into Dynamics Business Central.
(per month)
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Corporate credit card integration Corporate credit card integration
You can import Corporate credit card transactions automatically into Business Central.
Expense Management will link transactions with registered expenses.
You will receive a notification directly in the App.Corporate credit card integration Corporate credit card integration
You can import Corporate credit card transactions automatically into Business Central.
Expense Management will link transactions with registered expenses.
You will receive a notification directly in the App. -
Automatic matching Automatic matching
You can set up matching criteria in Business Central to match imported credit card transactions with submitted expenses.
Automatic matching Automatic matching
You can set up matching criteria in Business Central to match imported credit card transactions with submitted expenses.
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Transaction information used for expenses Transaction information used for expenses
The system will use information from the credit card transaction to generate an expense. As an expense user, you only need to provide additional information if required, and attach a receipt before you submit.
Transaction information used for expenses Transaction information used for expenses
The system will use information from the credit card transaction to generate an expense. As an expense user, you only need to provide additional information if required, and attach a receipt before you submit.
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Reminders Reminders
Reminders will be sent to expense users if receipts are missing.
Reminders Reminders
Reminders will be sent to expense users if receipts are missing.
Mileage
Includes the functionality for travelers for handling mileage expenses on the go.
(per month)
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Available in the Expense App, Expense Portal, Web Approval Portal and Businss Central Available in the Expense App, Expense Portal, Web Approval Portal and Businss Central
Allows users to register and approve mileages.
Available in the Expense App, Expense Portal, Web Approval Portal and Businss Central Available in the Expense App, Expense Portal, Web Approval Portal and Businss Central
Allows users to register and approve mileages.
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Submit mileages from a smartphone or the Expense Portal Submit mileages from a smartphone or the Expense Portal
You can submit mileage registrations directly from the Expense App on an iPhone or Android phone.
You can also submit mileage from the Expense Portal.Submit mileages from a smartphone or the Expense Portal Submit mileages from a smartphone or the Expense Portal
You can submit mileage registrations directly from the Expense App on an iPhone or Android phone.
You can also submit mileage from the Expense Portal. -
Mileage registration with Google Maps integration Mileage registration with Google Maps integration
The integration with Google Maps provides a correct registration every time, ensuring correct reimbursement.
Mileage registration with Google Maps integration Mileage registration with Google Maps integration
The integration with Google Maps provides a correct registration every time, ensuring correct reimbursement.
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Add via point to mileage Add via point to mileage
Provides the possibility to add via points to your route
Add via point to mileage Add via point to mileage
Provides the possibility to add via points to your route
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View of mileage route in Business Central View of mileage route in Business Central
The registered mileage details are presented directly in Business Central, including a picture of the route.
View of mileage route in Business Central View of mileage route in Business Central
The registered mileage details are presented directly in Business Central, including a picture of the route.
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Capture location Capture location
GPS location is captured to ease the creation of mileages
Capture location Capture location
GPS location is captured to ease the creation of mileages
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Create template Create template
Create templates for recurring routes.
Create template Create template
Create templates for recurring routes.
Per Diem
The daily allowance you give employees to cover travel-related business expenses.
(per month)
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Available in the Expense App, Expense Portal, Web Approval Portal and in BC Available in the Expense App, Expense Portal, Web Approval Portal and in BC
Easy to submit and approve Per Diem directly from the Expense App on iOS or Android mobile devices.
You can also submit and approve Per Diem from the Expense Portal.Available in the Expense App, Expense Portal, Web Approval Portal and in BC Available in the Expense App, Expense Portal, Web Approval Portal and in BC
Easy to submit and approve Per Diem directly from the Expense App on iOS or Android mobile devices.
You can also submit and approve Per Diem from the Expense Portal. -
Calculation of days and meals Calculation of days and meals
Calculate the spending on days and meals, including special country requirements.
Calculation of days and meals Calculation of days and meals
Calculate the spending on days and meals, including special country requirements.
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Rate setup and amount calculation Rate setup and amount calculation
Handle everything that relates to Per Diem, including rate setup and amount calculation, directly in Business Central.
Rate setup and amount calculation Rate setup and amount calculation
Handle everything that relates to Per Diem, including rate setup and amount calculation, directly in Business Central.
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Daily allowance Daily allowance
You can submit Per Diem directly from the Expense App on iOS or Android mobile devices.
You can also submit Per Diem from the Expense Portal.Daily allowance Daily allowance
You can submit Per Diem directly from the Expense App on iOS or Android mobile devices.
You can also submit Per Diem from the Expense Portal. -
Create templates Create templates
You can easily set up rates and specific fields required in Business Central
Create templates Create templates
You can easily set up rates and specific fields required in Business Central