People don’t like change – employees are resistant to learning new programs and processes as they can often be complex. When purchasing an expense management solution, you want to ensure that your employees are going to use it. Choosing an intuitive solution that integrates with your ERP system ensures your employees find it easy to use and data transfer is smooth and hassle-free.
2. Optical Character Recognition (OCR)
Manual data entry requires time and concentration and can still be full of errors. A big must-have for every expense management solution is an OCR engine. OCR allows you to scan a receipt and automatically captures and converts the data into machine-readable text. OCR significantly reduces manual typing and retyping, resulting in fewer data entry errors.
3. Mobile app
Collecting physical receipts for later data entry is annoying – you also risk losing the receipts so that the company can’t reimburse you. A good expense management solution will have a mobile app that lets employees scan their receipts and submit them for approval in real time. Capturing your receipts in real time allows for better details – it’s difficult to remember who you went to lunch with three weeks ago. It also helps speed up the approval and reimbursement process, which your employees will love!