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Document Capture

Avoid errors & save time – automate your Accounts Payable workflow

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Reduce your manual tasks & eliminate errors

Registration errors and disrupted workflows are some of the most time-consuming and frustrating challenges that Accounts Payable teams face. Making minor mistakes during these complex tasks can lead to substantial and sometimes extreme consequences.

Whether you're performing data entry, posting, or retrieval, Continia Document Capture is an AP automation solution that streamlines your manual invoice processing from start to finish. Document Capture takes care of it so you can sit back and relax while you do your work.

Key features that add value to your workday

Data capture

Eliminate tedious and repetitive manual data entry with Document Capture’s intelligent OCR. The software reduces errors and saves you time by recognizing text and placing it in the correct fields in your Business Central.

Order matching

Cut down on your confusion, avoid errors, and ensure consistency with Document Capture's automatic three-way matching. Lean back, take it easy and let the software automatically approve invoices within the variance you allow.

Approval workflow

Chasing down colleagues to approve invoices is a thing of the past. Document Capture provides you with automated workflows, cutting down on approval waiting times. You can review and approve electronic documents – wherever you are.

Purchase contracts

Don’t pay for unused subscriptions; ensure you only get invoiced for what you purchased. With Document Capture, you can ensure correct invoicing, get a clear overview of all your contracts and save time managing them.

Digital archive

You don't need to frantically search for paper invoices anymore. Document Capture's digital archive fully indexes and preserves your data, making it easily searchable. You can pull up your entire digital document history in seconds!

Book your demo to see all benefits!

Set your team up for success

Add value to your workday with Document Capture and set your team up for success! Our document capture solution is the best Accounts Payable automation software to help you optimize your business processes efficiently, saving you plenty of time and ensuring you can get home on time.

Keep compliant with Continia Delivery Network

Continia Delivery Network seamlessly integrates with the Peppol eDelivery Network, securely importing your electronic documents, e-invoices, and credit memos into Business Central. Electronic invoicing has never been more accessible. You can receive your e-documents from other companies worldwide directly in your Business Central, helping secure your sensitive information.

Find your
webinar

Exciting and intriguing - join one of our webinars now!

October 04 2023 - 20:00

2023, Timezone UTC

Language: English

November 15 2023 - 21:00

2023, Timezone UTC

Language: English

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webinars

Check out a Document Capture demo below

Slide or click on the arrows to see and select all videos in the playlist.

Welcome to the Document Capture solution demo

Document Capture role center in Business Central

Feature overview

Automated setup & configuration
OCR recognition
Batch processing and registration
Fraud check
Create invoices and credit memos
Handles all XML formats
Continia Delivery Network
Dedicated email addresses
Manual split and merge

Configurable templates and fields
Full document archive
Drag-and-drop
Export documents (for audits)
Split amounts by dimension
Create G/L lines without vendor account
Apply deferral codes
Check dimensions in registration
View embedded PDF files

Automated matching
Matching on totals
Matching line-by-line
Matching overview
Add and split order line
Variance handling
Serial number match
Multi-document match
Vendor shipment & order number match

Web Approval Portal
Automated approval
Approval flows
Approval sharing
Four-eyes approval
Forcing approval
Documents on hold
Out of office
Forwarding documents
Validation
Permissions
Full audit trails
Purchase allocations
Intercompany purchases
Approve purchase & return orders
User-specific approver list

Manage recurring costs from one place
Register invoice as contract invoice
Review contracts
Auto-approve recurring invoices
Easy overview of renewal dates
Email notifications for review
History and statistics right at hand

Line recognition
Automatic line calculation
Process all document types
Automated split and merge
Company identification
Auto-check line item prices
Create & update purchase orders
Prepayments
Assign item charges

Hear from our customers

Document Capture provides us with an easy and time-saving automated purchase invoicing & approvals process.

Aileen Aherne
Digital Marketing Manager @ Simply Dynamics

Document Capture has become an indispensable part of the company's day-to-day business, as we process over 1.000 incoming invoices every month.

Eef Adriaansen
- @ Bouwbedrijf Beneens

Document Capture's tight integration with BoCount Dynamics - enabling true automation - was exactly what we were looking for.

Joyce Martens
Manager @ BDO, Roeselare

During our last upgrade, we decided to replace the existing OCR solution with Continia Document Capture. We quickly realized the many capabilities of this embedded NAV software. For example, the ease to search and retrieve documents from within NAV, the ability to link them directly to NAV Dimensions and cost centers, and the configurability to recognize separate lines of the documents. It enabled us to elevate our business processes to the next level.

Pieter Vreugdenhil
Senior Business Consultant @ Boluda Towage

Continia offers a turnkey solution that fully addresses the Purchase to Pay process.

Anthony Akinpelu
COO @ Plymouth Diocesan Trust

You need much less time to enter the invoice data, and you are sure the data you have is correct. Regardless of whether you work from home or office, you can instantly get the invoice you are looking for. These are huge benefits.

Lisa Doyle
Finance Manager @ Stema Shipping UK

We were looking for something that would actually help start the path to eliminating paper. Having a central way to get every document into our system, and capturing and processing, is really a gamechanger.

Don Jenkins
VP of Finance and Tech. @ Mayo Aviation

Polaroid is very satisfied with the Document Capture solutions and has grown from <150 to >300 employees over the past five years. The number of invoices we receive has also increased significantly. But thanks to Document Capture, easy to handle and learn, we were able to handle the huge influx of invoices without hiring extra additional staff for these positions. Which means our team works smarter, not harder.

Gerben Franke
Global ERP Manager @ Polaroid

The most beneficial thing about Document Capture has been reducing the paperwork and making our processes fully digital. The whole approval process is integrated within Business Central. From a user perspective, our approvers have saved so much time in decision-making. It’s very easy to use.

Tristan Nardini
Accountant @ Hat Trick Productions

You are not only saving paper but also finding documents in no time.

Tatiana Riquelme
- @ Limonar de Santomera

Finding and viewing invoices has never been so easy.

Mónica Alegre
- @ Antonio LLUSAR y CÍA., S.L.U.

It is much more efficient and straightforward to obtain the documentation required by financial auditors.

Juanber Ferris
- @ Albenfruit

Get started today with your free trial

Take Document Capture for a test drive. Find out how much time you can save by downloading your free trial today!

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Document Capture

Avoid errors & save time – automate your Accounts Payable workflow

Reduce your manual tasks & eliminate errors