Simplify employee expense reporting
and get a real-time overview of employee spending.

I want a demo

Simplify employee expense reporting
and get a real-time overview of employee spending.

I want a demo

Trusted by:
Compass Group Danmark
F. Engel
Message A/S
Monjasa

Track employee spending in real-time 

Reporting, claiming, and approving expenses is time-consuming. It's crippling your productivity and has you hunched over your keyboard. Dealing with physical receipts, manual data entry, and reconciliation leaves space for errors and frustration.  

Continia Expense Management gives you a real-time overview of employee spending. Employees can upload their receipts through the expense management app, Continia Expense App, or the Continia Expense Portal, allowing immediate visibility and quicker processing.

Key features that add value to your workday

Credit card transactions

Automatically importing credit card transactions makes it easy to handle and reconcile credit card transactions as this solution integrates with major credit card providers. If a receipt is missing for a credit card transaction, the system automatically creates an incomplete expense report, sending it off to the user with a reminder.

AI Receipt Scanner

Eliminate manual data entry with Expense Management’s intelligent OCR. The software reduces errors and saves you time by recognizing text from your receipt and placing it in the correct fields for you in the Expense App.

Approval workflow

Expense Management sends your expense report to the correct flow, reducing approval waiting times and speeding up reimbursements. You can review and approve documents – wherever you are.

Secure archive

Eliminate the hassles of handling paper. Securely store, index, and preserve your data, ensuring the integrity of your original documents while maintaining compliance. Track each document's journey from receipt to final bookkeeping entry for complete visibility and pull up your history in seconds! Recognized and certified in Germany as a trusted, audit-proof archiving solution.

Per Diem

Travelling can become expensive quickly. With Expense Management, you can easily calculate daily allowances for accommodation and meals. Employees can send expense reports through the Expense App or Expense Portal, specifying travel periods, accommodation, and daily meals.

Mileage

Logging mileage is often a guessing game - busy employees forget or altogether skip it and try to recreate the log from memory. Employees can create mileage routes easily using the Expense App or Expense Portal to ensure correct reimbursement.

Purchase contracts

Save time and money by managing your purchase contracts from one place. Expense Management gives you an easy overview and sends you notifications for review, so you never pay for something you don’t use.  

Say goodbye to paper!

By eliminating paper, you help preserve our planet. You speed up employee reimbursement times and get a real-time overview of employee spending. Using intelligent OCR in the Expense App, you can snap and save a picture of your receipt, fill out the details, and submit your expense report – hassle-free!

Find your
webinar

Exciting and intriguing - join one of our webinars now!

Expense Management - North America webinar
October 23 2024 - 18:00
2024, Timezone UTC
Language: English
Sign-up here
Expense Management 2024 R2 – Latest features
October 24 2024 - 13:00
2024, Timezone UTC
Language: English
Sign-up here
See all
webinars

Check out an Expense Management demo below

Slide or click on the arrows to see and select all videos in the playlist.

Welcome to the Expense Management solution demo
Why Expense Management?
Expense Management Mobile App
Create an expense
Create a mileage
Create a per diem
Create Expense Report
Approval in Business Central
Handling expense documents in Business Central
Handling credit card transactions

Feature overview

  • Essential
    Submit & approve expenses
    Allows users to submit & approve expenses using the Expense App, Expense Portal, Web Approval Portal, and Business Central
    Mobile Expense App for iOS and Android
    Through the Continia Expense App, you can submit your expenses on the go in just a few steps: Take a picture, fill out the required fields, send for approval
    AI receipt scanning
    Once you’ve taken a picture of your receipt using your phone and the Expense App, AI Receipt Scanner automatically captures and recognizes the data, filling in the amount, date, and description fields for you. From there, all you need to do is choose the expense type and swipe to submit your expense report! AI Receipt Scanner is available in the Expense Portal.
    Notifications in the Mobile Expense App
    When a new expense or settlement has been created, a pop-up notification is sent to the expense users smartphone upon change of status
    Approval workflow
    Set up an approval flow directly in Expense Management. As an approver, you can see all information on the expense including the attached receipt. In the approval flow, you can accept, reject, put on hold, or forward to another approver. Add comments and attachments too.
    Cross-company approval dashboard
    Simplify your approvals in the Web Approval Portal with a unified dashboard view.
    Edit approved documents
    Allowing selected users to edit approved documents in Business Central. Everything but the amount can be changed. Edited documents are stamped with the specific user name. 
    Business vendor posting
    Add business vendor posting on an expense. This is relevant when using a corporate credit card with a vendor that is already in the system and you want the transaction to show in the vendor ledger entry.
    Create expense reports
    With reports, you can group different types of documents such as expenses, mileage and per diem either for a specific trip, project or period. A report provides an overview for the expense user. The approver can view all documents and approve all simultaneously instead of approving a single document at the time.
    Pre-approval of expense reports
    Report amounts can be pre-approved, which enables expense users to book trips, hotels, etc., knowing that their bookings will be approved. This is often a requirement for large and public companies.
    Attach a receipt as image or PDF
    Easy access to capture a receipt or share receipts from other apps
    Configurable fields
    All configuration of fields showed in the app is managed directly from Business Central.
    Automatic archive
    Retrieve the original documents using the standard Navigate-function in Business Central.
    Create templates
    Provides the possibility to create templates for recurring expenses.
    Visible VAT amount
    VAT amounts are shown on the detailed expenses page.
    In-app introduction videos
    Get started with in-app introduction videos, explaining several basic features and flows.
    In-app notifications
    Get notified when there’s a new major release or if there’s a system issue that interferes with your Continia solution. Note that it’s possible to unsubscribe from the notifications.
    Autozoom in BC add-in
    Attached receipt images auto-scale to the add-in size, reducing manual adjustments.
    Autofill in the Mobile Expense App and Expense Portal
    Suggest fields used for expenses from the same merchant.
    VAT/sales tax input from Expense users
    AI Receipt Scanner automatically finds multiple VAT/Sales tax entries on the receipt.
    Secure Archive
    Securely store digital bookkeeping documents in their original form.
    Auto-allocations using distribution codes
    Using distribution codes, allocations are automatic based on percentages specified in the setup. This feature is available for all expense types.
    Centralized comment access
    View all comments for an expense report at the same time from the expense report page under the Comment tab.
    Quick attachment access
    Access expense attachments when you need them on each allocation page in the Expense App.
    Dual purchase document processing
    Easily apply purchases directly to expenses and process the same transaction in both Document Capture and Expense Management without double-posting.
    Job queue setup
    Configure job queues easily with the new Job Queue Setup page, allowing one-click creation and removal of entries for recurring tasks like Continia Online synchronizations and approval email sending.
    Continia Sustainability integration
    Setup related to emissions is included in Expense Management to support integration with Continia Sustainability for carbon accounting.
    Continia Hub
    Access a central in-app assistance hub designed for convenience and user feedback.
  • Credit Card Transactions
    Credit card integration
    You can import corporate credit card transactions automatically into Business Central. Expense Management will link transactions with registered expenses. You will receive a notification directly in the App.
    Automatic matching
    You can set up matching criteria in Business Central to match imported credit card transactions with submitted expenses.
    Auto-generate expenses
    The system will use information from the credit card transaction to generate an expense. As an expense user, you only need to provide additional information if required, and attach a receipt before you submit.
    Reminders
    Reminders will be sent to expense users if receipts are missing.
    Agreement activation flow
    A wizard inside Business Central can be accessed through Request activation of agreement, which enables Continia to obtain the agreement number and start the transaction flow for the customer.
    Preserve bank transaction descriptions
    Ensure bank transaction descriptions on expenses remain intact and aren’t overwritten by users for accurate expense tracking.
  • Mileage
    Available everywhere
    Allows users to register and approve mileages in the Expense App, Expense Portal, Web Approval Portal and Business Central.
    Expense App notifications
    When a new mileage has been created, a pop-up notification shows up in the expense user’s smartphone upon any change of status.
    Google Maps integration
    The integration with Google Maps provides a correct registration every time, ensuring correct reimbursement.
    Add via point to mileage
    Provides the possibility to add via points to your route
    View mileage and route
    The registered mileage details are presented directly in Business Central, including a picture of the route.
    Capture location
    GPS location is captured to ease the creation of mileages
    Create template
    Create templates for recurring routes.
    VAT calculation
    You can now easily calculate VAT refunds from your employees' mileage fuel "rate" for tax deduction purposes (available in the UK).
    Define rules on attachments
    Gain full control over your attachments by defining attachment rules on mileage vehicles.
  • Per Diem
    Available everywhere
    Easy to submit and approve per Diem directly from the Expense App, Expense Portal, Web Approval Portal, and Business Central.
    Expense App notifications
    When a new Per Diem has been created, a pop-up notification is sent to the expense user’s smartphone upon any change of status.
    Calculate daily budget
    Calculate the spending on the number of days and meals, including special country requirements.
    Rate setup & calculation
    Handle everything that relates to Per Diem, including rate setup and amount calculation, directly in Business Central.
    Exchange rates
    By enabling multiple destinations across borders in the Expense Management setup, expense users can create a Per Diem trip with multiple country rates. and with multiple rates.
    Daily allowance
    You can submit Per Diem directly from the Expense App on iOS or Android mobile devices. You can also submit Per Diem from the Expense Portal.
    Create templates
    You can easily set up rates and specific fields required in Business Central
  • Purchase Contracts
    Manage recurring costs from one place
    Manage all your recurring costs from inside your Business Central.
    Review contracts
    Review contracts easily in the user-friendly Web Approval Portal.
    Auto-approve recurring expenses
    Automatically approve expenses that are already linked to purchase contracts.
    Easy overview of renewal dates
    Keep on top of all your contracts and subscriptions with an overview page.
    Email notifications for review
    Get an email reminder to review your contracts before they renew automatically.
    History and statistics right at hand
    Pull up your purchase contract history quickly for statistics and other purposes.

Hear from our customers

Aileen Aherne
With Expense Management, we now have a super-fast and simple expense process to submit, approve, and go! The travel expenses experience has never been better!
Aileen Aherne
Aileen Aherne
Digital Marketing Manager @ Simply Dynamics
Don Jenkins
Expense Management is a great advantage to our company. It is much more intuitive than any other product we've used in the past. It's such a huge time-saver for us, allowing us to capture documents, go fully digital, and eliminate the need for paper. The fact the solution is built inside Business Central made our lives so much easier, as our pilots were able to adopt the solution in no time.
Don Jenkins
Don Jenkins
VP of Finance and Tech @ Mayo Aviation
Monique Jaqqam
I think it's a lot more fun for people to put in their travel expenses than before, which has largely improved getting a grip (on our finances).
Monique Jaqqam
Monique Jaqqam
CFO @ Basecamp

Get started today with a free trial

Take Expense Management for a test drive. Find out how much time you can save by downloading your free trial today! 

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Useful links and information

Visit Continia Docs to find all documentation about our solutions. Or see our version overview page and learn how on-premises customers can benefit from upgrading to newer versions and experience greater value from the latest functionalities, updates, and technical improvements.
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