Payment Management

The easiest way to handle payment-related processes for Business Central users

Working in Finance, you may find it costly and time-consuming to handle payment files to the bank manually. Moreover, you probably want to ensure a stable payment flow and eliminate the risk of typing errors. Payment Management is a complete payment management solution that ensures great quality and provides a high level of security throughout the entire payment process. 

This way, you streamline your finance processes by approving, sending, and receiving payments in one simultaneous workflow directly from Business Central. 

Feature overview

Essential

With the mandatory Essential module, you get all the basic features you need to validate your payments, thereby ensuring that they comply with the requirements of your bank (not Direct Communication).

  • Create credit card payments that can be sent to the bank

    With the Essential module, you can create payment proposals and manually send the payments to your bank via a file. With the module Direct Communication, you avoid having to handle the files manually.

  • Manual communication via files

    Export payment files and subsequently load them into the bank's payment system. The payment files are validated so they comply with the banks' requirements for file formats, preventing frustrating errors upon loading files to the bank.

    File formats, payment methods and validation rules for payments are continuously updated with Continia Online.

  • Create several payment journals

    Create multiple payment journals for electronic payments, e.g. a journal for each bank account from which payments are made.

  • Individual setup of payment drafts

    Define a series of settings to decide how the payment is executed in the payment journal.

  • Make payments to different banks from the same payment journal

    Unlike the standard version of Business Central, payments to all bank accounts can be created on each payment journal, even from accounts in different banks. You can summarize all payments in the same payment journal for a simpler overview.

  • 100% reconciliation match on all payment items with a Unique Payment Reference

    All payment entries are marked with a unique payment reference (UPR). This reference follows the payment through the system, from the time you make a payment to receiving it again on the electronic account statement from the bank, where the entry must be reconciled.

    The Unique Payment Reference is a concept that is implemented only in Continia solutions.

  • Auto-completion of the payment-ID

    When you receive a purchase invoice with a payment slip, they  have a unique Payment ID (OCR line) which is normally entered on the purchase invoice. If you have created a template on the vendor for calculating the Payment ID on the purchase invoice, the field will be filled in automatically on the payment.

    When using Continia Document Capture, the Payment ID is transferred automatically.

  • Unique validation before you send the payment to the bank

    The comprehensive validation engine and error log provide a high level of quality assurance, so you can safely send your payments to the bank while minimizing the risk of payments failing.

  • Summarize payments per vendor

    Summarize multiple payments to the same vendor. This can be advantageous if your bank charges high fees on individual payments. Upon summarizing the payments, a notification is created that documents to the vendor what has been collected, i.e. which invoices and credit notes the payment covers.

  • Visual overview directly in the payment journal

    Once a payout journal is created, you can see the status of each payment (displayed as both text and color), and filter the payments by their status. The lines can subsequently be processed in batches.

  • History

    See what has happened to a payment after it has been created in the payment journal. You can follow the payment statuses on the individual payments.

  • Functionality for loading digital bank statements from the bank with Statement Intelligence

    Allows easy reconciliation of your bank accounts through your Payment Management solution, which only requires the statements from the bank in a digital form.

  • Import bank account statements

    Bank account statements are imported into a standard journal for account bank reconciliation. Upon loading, Payment Management ensures that bank data in the digital printout is mapped correctly into the bank account reconciliation journal, thereby eliminating the need for mapping data to the correct fields manually.

  • Automatic bank reconciliation

    When the bank account statement is imported, Statement Intelligence automatically finds the corresponding bank records. If there is no direct match, a possible match is proposed if there are several options.

    Suggestions for counter-posting are created automatically if the bank posting can’t be found, such as payments, interest, fees and more.

  • Reconciliation of vendor payments based on the unique payment ID

    With Payment Management, all payments will automatically generate a unique payment reference ID which accompanies the payment to the bank, and with back to the bank account reconciliation journal via the account statement.

    Based on the unique payment reference ID, it is possible to ensure a correct settlement.

  • Reconciliation of customer payments in a few steps

    When the account statements are loaded into Business Central for a given period, Payment Management has already closed and posted the customer records.

    Statement Intelligence finds all customer payments, whether they are account transfers or in another format, including foreign payments, and creates these items on the payment document.

Direct Communication

Communicate and exchange payment details directly and automatically with your bank, eliminating the need to manually import and export payment and bank account files.

  • Possibility for direct communication with banks that support this

    Download deposit files and bank account statements from the bank, as well as import bank account reconciliation files directly from Business Central automatically and without having to save the files locally first.

    The ability to communicate directly with the bank from Business Central helps to increase security in the company, while eliminating the risk of errors.

  • Handle failed payments directly in Business Central

    The payments are approved in Payment Management and sent to the bank's online system, in one step and without leaving Business Central (or approved in the bank's online system).

  • Status notification for received payments

    Status notifications are sent immediately upon sending payments.

    If there is an error in a payment, you receive a detailed description of what the error is, and you can correct the error directly in Payment Management, after which you simply send the payment away again. You do not have to log in and find them in the bank's online system.

IBAN Lookup

Generate vendor bank account information based on IBAN numbers automatically.                                                                                                                                                                                         

  • Automatic generation of bank account details based on IBAN numbers

    The information provided by the specific bank is automatically created by Continia Payment Management. This saves you time by not having to obtain the necessary information yourself, while ensuring that the IBAN number is validated, and that the bank account information is filled in correctly.

    This can be beneficial when you need to set up foreign bank accounts where bank information can be difficult to access.

Discover even more benefits 

Trusted by ~15,000 customers

Documentation

Please note that there are two different versions of Payment Management:

 

Minimum requirements for the APP on-premises versions

Minimum requirements for the APP online versions

Minimum requirements for the FOB versions

Version overview

On-premises customers can benefit from upgrading to newer versions and experience greater value from the latest functionalities, updates, technical improvements. Get an overview of upcoming and already released features here. 

Version overview

Solution roadmap

User guides

Take a look at selected user guides and information about the banks and payment methods that Payment Management support, both in Denmark and other countries. 

User guides

Supported banks and payment methods

Technology Partners